2020 Election and Voting Process Overview
For the 2020 elections, there are three, three-year term positions open.
All nominations must be submitted on the forms provided in the nominations package. Nominations must be received by email no later than May 10, 2020.
If you are interested in running for Council, please review the Becoming a Council Member document.
Who is eligible to be nominated?
The specific requirements of regulated members are explained in Bylaw 2.10 and Governance Policy 101. Generally, practitioners who are on the general register, in good standing and have not had disciplinary action taken in the last three years are eligible.
How would I know if I should consider a Council position?
Luke Flowers, Council member speaks to this in his 2019 Annual Members’ Meeting presentation on May 31, 2019.
I’m considering standing for election, is there someone I can talk to first?
Absolutely. If you have any questions, please email President-Council@abparamedics.com. President Dusty Schlitter would be happy to arrange to speak with you.
The biography and photo of each confirmed candidate will be distributed to the membership in the College’s newsletter and posted on the College’s website by May 15, 2020.
- Removed for 2020 with the move to a virtual meeting, candidates will no longer have an opportunity to participate in a panel at the May Annual Members’ Meeting
- Candidates will be invited to attend the April Council meeting
- Candidate’s bios and photos are disseminated to the membership at large through newsletter(s), the College website and social media
- Candidates must behave in accordance with the Code of Ethics and Standards of Practice
- Candidates are not permitted to use the College logo while campaigning as the College does not endorse Candidates and Candidates are not officers of the College
- Candidates must not enter workplaces to campaign unless they have received written authorization from the employer to do so
Complaints of candidates who are in contravention to these points or who have behaved inappropriately during the campaign will be investigated by the Complaints Director.
Can I withdraw my name if I decide I don’t want to continue as a confirmed candidate?
A candidate may withdraw from the campaign at any time by notifying the Council Executive Committee in writing of their intention to withdraw. If a nominee withdraws, there won’t be any public record of the nomination. If a confirmed candidate withdraws, the information will be removed from the website. If a confirmed candidate withdraws within three weeks of the vote, it may not be possible to remove the name from the ballot. In this case, if the candidate is elected, the win shall be forfeited and the position will be given to the next Candidate with the most votes.
- Electronic ballots will be provided by a third-party provider, as determined by Council to maintain the security and confidentiality of the voting process
- Voting instructions will be included with the ballot
- Ballot shall be prepared of the names of the candidates, listed in alphabetical order of surnames
- The ballot link shall be sent to each eligible regulated member
In the event of a system wide technological malfunction Council reserves the right to provide alternate timelines and business rules concerning the voting procedure.
- All voting will take place online August 1 – 12, 2020
- All elements of the online vote will be managed by a third-party provider
- Information about how to vote will be disseminated to all eligible voters
- Voters must be regulated members, in good standing, on the general or provisional register at least 30 days prior to the election.
- Members will note be eligible to vote if they register 29 days prior to or during the vote
- Voting will open no less than 60 days following the close of the nominations
- Voters will only be allowed to participate in the vote once
- Voters are provided their own link to vote and are not permitted to vote on another voter’s behalf (no proxy voting)
Does Council have the authority to make it an electronic only vote?
Yes, under College Bylaws: “Voting shall be by any means determined by the Council that maintains the security and confidentiality of the voting process, including mailed-in or electronic ballots.” An electronic vote means that no eligible voter will be unfairly advantaged or disadvantaged based on location or date.
Who is eligible to vote?
To be eligible to vote, a voter’s name must appear on the Alberta College of Paramedic’s registration list and they must have a valid, current email listed on their member profile. In the event that new practitioners are added to the registration list once the vote opens, they will be contacted by Simply Voting with instructions.
How will I get my voting information?
All eligible voters will be emailed instructions on how and when to vote. This email will come from Simply Voting, a company used by many other regulated colleges in the province.
I share an email address, what will happen?
Sharing an email address is not recommended for many College functions, but for voting this means that whoever has access to the email account will have access to your voting information. We highly recommend you sign up for an email account, such as Gmail, to ensure your confidential member information is never accessible by anyone but you.
I don’t have an email address listed on my portal profile. How can I vote?
All voting information is being handled confidentially by Simply Voting. Regulated members who wish to vote in the election are required to be accessible by an active email address. This would be no different if the College was conducting a paper ballot, as you would be required to have your current mailing address listed on your profile.
I didn’t receive voting information. What do I do?
If you have not received information from Simply Voting by 2 p.m. on August 10, 2020, please email firstname.lastname@example.org. We will help sort it out for you.
What if I don’t have access to a computer?
Simply Voting will allow you to vote from multiple devices including tablets and smartphones. In the event that you are unable to access either of those, your local public library should have a computer you can access to log in and vote. You are also welcome to use the computer in the reception area of the College office.
What happens if there is a complete technological meltdown?
In the event of a system wide technological malfunction the Council Executive Committee reserves the right, under the guidance of Council, to provide alternate timelines and business rules concerning the voting procedure.
Is proxy voting permitted?
The HPA disallows this practice, but since eligible voters will be able to vote from virtually anywhere, proxy voting should no longer be necessary.
What about the specifics of ballot counting, destruction, etc.?
As the ballots shall be delivered electronically, they shall also be counted, tallied and results delivered electronically. As a third-party provider has been selected to count the ballots, the returning officer shall be an individual from that organization. As the ballots shall be delivered electronically, the electronic process will eliminate the occurrence of spoiled ballots. As the ballots shall be delivered electronically, there shall be no ballots to be kept or destroyed (as would be the case with paper ballots).
How are the successful candidates determined?
The candidate(s) receiving the most votes in an election is the successful candidate. Where multiple positions are open, candidates receiving the second most votes, then the third most votes, and so on are the successful candidates. Where positions with terms of different lengths are open, the full 3-year terms will be voted in by the candidates receiving the most votes, followed by the 2-year terms, then the 1-year terms.
When will the results be available?
With electronic voting, results are delivered to the Chief Executive Officer/Council almost immediately. Council will ratify the results and notify all candidates before the results are made public. Results will be posted on the College website by end of day, Monday, August 17, 2020.
- As the ballots shall be delivered electronically, they shall also be counted electronically
- As a third-party provider has been selected to count the ballots, the returning officer shall be an individual from that organization
- As the ballots shall be delivered electronically, the electronic process will eliminate the occurrence of spoiled ballots
- As an electronic process has been chosen, should a ballot recount be required it will be requested of the third party provider.
- As the ballots shall be delivered electronically, there shall be no ballets to be kept or destroyed (as would be the case with paper ballots).
Results will be ratified by Council and Candidates will be informed of the results before they are shared with the membership at large, as per College policies. Results will be posted to the College website by Monday, August 17, 2020.
|Open Nominations||April 16, 2020||Direct Message|
|Nominations Close||May 10, 2020|
|Candidates announced and Campaign opens||May 15, 2020||The Pulse|
|Campaign||June/July 2020||Reminders in Pulse|
|Voting opens||August 1, 2020||Members notified by Simply Voting|
|Voting closes||August 12, 2020 at 11:59 PM|
|Results to College/Council||August 13, 2020|
|Candidates notified of results||August 13-14, 2020|
|Results released to members||August 17, 2020||Sent via the Pulse and posted to website. (Must be posted to the website no later than seven days' post-election)|
|New Council terms begin||August 15, 2020||(With the formal declaration of the successful election to the position)|
|New Council members' orientation||August 15 - September 24, 2020||Sign the Oath of Confidentiality, participate in one meeting with their identified Council mentor, complete the Jurisprudence exam (if not already completed) and participate in governance training at the College.|
|Council meeting||September 23-25, 2020||New members terms officially begins (all required to attend)|
If you have questions about the elections or voting process that are not addressed here, please email Communications@ABparamedics.com or contact the Public Relations and Policy Director at the College office 587.200.0238.